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Project Management ~ Google Documents

Category: Products & Materials April 7th, 2008 by mbc

I now organise nearly all my documents for the project using Google Documents. These are mainly letters and the spreadsheets I use to juggle finances and it works well for me. As I access the internet from at least two different places most days the ability to store documents on the web is perfect for me.

Functionally, the tools are light-weight equivalents of Microsoft Office applications with stripped back functionality. This doesn’t really cause a problem as those things you can’t do are often those things you really don’t need to be doing. For example, there is a limited set of six fonts in the spreadsheet application, but do I really need more? And there is a relatively simple set of formulas, but do I really want the complex stuff in a web application?

Another nice feature is the ability to publish documents to the web for sharing with others. This is basically a push button exercise – chose Publish and a long hard to guess URL is generated that will link to your document. You can distribute this URL as you see fit, making online collaboration easy. I’ve used this method for distributing user instructions for one of the websites I’ve developed and it is hard to beat for speed and efficiency of communication.

This is also a way to avoid worrying about backups. I trust Google to keep my documents accessible better than I trust myself to do so. Additionally, you can always export a copy of a document to your hard-disk.

If you always access the web from the same computer and are happy to handle your own backups then this may not be the option for you, but otherwise, highly recommended.

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Posted in Products & Materials | 4 Comments » « Leave Yours

4 Responses

  1. Amit Patekar Says:

    I use Google document from the day it was launched , though it is not as powerful as the Excel or Word, but sufficient features are available. It make life easy when you need to share your document with your team members.
    Many times i assign task using online document.


  2. Amit Patekar Says:

    I was using dot Project , in past, its amazing php script for project management, try it out, for beginners it will look some what complicated, but once you get familyer with it, you will love it.

    dot Project rules in the open source project management softwares.

    Its online project management tool.


  3. Ram Mendhe Says:


    i am new in project management,and your document is useful to me for project management.


  4. Management and Control | my barn conversion Says:

    […] On Project Management ~ Google Documents by Ram Mendhe on September 19th, 2008hi, i am new in project management,and your document is useful… […]

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